Country: Haiti
Closing date: 11 Sep 2015
Position Title: Evaluation Consultant on “Support and Assistance for Sustainable Return and Relocation of IDPs within the Framework of Camp Coordination / Camp Management (CCCM), especially for the most vulnerable IDPs” project
Organizational Unit: CCCM/ Protection
Duty Station: Port-au-Prince, Haiti
Type of Appointment: Consultancy Contract
Closing Date: 11 September 2015
Starting Date: Immediately
All inclusive fee: USD 20,000 (international travel and local accommodation will be covered by the consultant)
Terms of Reference (TOR) External evaluation of the IOM project:
“Support and Assistance for Sustainable Return and Relocation of IDPs within the Framework of Camp Coordination / Camp Management (CCCM), especially for the most vulnerable IDPs”
Background
In January 2010 a devastating earthquake of magnitude 7.0 destroyed the lives and livelihoods of hundreds of thousands of Haitian citizens, with destruction centered on its urban capital, Port-Au-Prince. Overall more than 1.5 million people were displaced, the majority forced to reside in some 1,600 urban camps. Working in close collaboration with the Government of Haiti, directly or through the CCCM Cluster and the Protection cluster, IOM responded to the humanitarian needs of displaced population following the Earthquake, building efforts to ensure a safe and adequate standard of living through life-saving humanitarian aid, temporary shelter and the prevention of and response to Gender-Based Violence (GBV). IOMs programming later shifted to address deficits created by the earthquake in terms of safety and security, eviction monitoring, health assistance, facilitation of issuance of documentation such as birth certificates, civic involvement and housing and social cohesion through local community empowerment.
Over five years later, through their own efforts, with support from the Government and the international community, most internally displaced persons (IDP) have left IDP camps and resumed living in better conditions in local communities. However, while number of IDPs has decreased dramatically, as of June 2015, some 60,801 IDP individuals still continue to live in 45 camps.
In the scope of IOM’s camp-based programming, the Organization’s mission in Haiti has implemented a project that aimed at ensuring physical security and dignity of the IDP population. Titled “Support and Assistance for Sustainable Return and Relocation of IDPs within the Framework of Camp Coordination / Camp Management (CCCM), especially for the most vulnerable IDPs”, this intervention was funded by the Swedish International Development Cooperation Agency (Sida) as part of the Agency’s support towards the Humanitarian Appeal Process (HAP) in 2013.
The overall objective of this project was two-fold: (1) to contribute to the protection of the most vulnerable IDPs in camps both targeted for relocation and remaining camps not covered by returns initiatives; and (2) to contribute to the institutional capacities of national protection stakeholders through the provision of training and capacity-building. The project has been extended and some indicators have been readapted to the context.
The project commenced on 1st August 2013 and will end on 31 October 2015.
Purpose and use The purpose of this evaluation is to provide IOM and Sida with high-quality monitoring and evaluation inputs, by determining the extent of the contribution, if any, the project has made towards the specific project outcomes, and the overall objective of ending the cycle of displacement and ensuring the dignity and the physical security of the IDP population being relocated to their communities of origin. The evaluation results will be made available to Programme Managers and staff members of both IOM and Sida in country, as well as globally, to strengthen the design of ongoing and future interventions in a similar context through lessons learned. The evaluation results will also provide a basis for accountability to the donor.
Specific objectives and scope The specific objectives of the evaluation are as follows:
• To assess the project based on the OECD-DAC evaluation criteria: relevance, efficiency, effectiveness, impact and sustainability. To identify the lessons learned and best practices, providing recommendations in order to strengthen/refine/further develop the design of the similar interventions.
Rationale
As of March 2013, 320,051 IDPs remained in 385 camps in Haiti. Despite the decrease in the IDP population since the height of the displacement crisis, the Displacement Tracking Matrix (DTM) showed a slowing trend of camp exits. The families remaining in camps lacked the resources to voluntarily exit camps without external assistance and were considered extremely vulnerable. Rental assistance was considered by the humanitarian community as the most effective response for immediate relocation.
IOM returns programming addressed the needs of extremely vulnerable IDPs (i.e. unaccompanied minors, victims of trafficking/SGBV, pregnant women, teenage mothers, the elderly, and persons with disabilities, among others). This project provided comprehensive support to up to: - 172 camps that were targeted by the assistance; - 589 extremely vulnerable IDPs through rental subsidies to facilitate relocation; - 92 Victims/survivors of SGBV received immediate medical assistance, relocation assistance, for their safety/security and case management; - 1500 vulnerable IDPs were assisted with securing national identification cards, which will facilitate their access to essential social services following this project; - 0criteria were provided with livelihoods grants for (i.e. young female HH head with no formal education, pregnant, etc.) and received 6-months livelihoods assistance, in order to improve their economic independence through vocational training and prevent re-victimization;
Methodology
The evaluation will be comprised of four phases: 1. Preparation; 2. Field data collection; 3. Analysis and reporting; and 4. Sharing and identification of lessons learned.
- Preparation:
The preparation will include the following:
• Desk review of relevant project documents and background literature
• A thorough analysis of problems and their causes that need to be addressed
• A thorough analysis of the theory of change and expected results
• An inception report describing how the key questions will be answered and specifying the evaluation methodology to be used, along with a work plan • According to the agreed work plan between the evaluator and IOM, IOM will provide logistical support in making necessary appointments and in-country transport arrangements for the site visits in order for the evaluator to execute planned activities.
The documents related to this project, as listed below, will be made available to the evaluator: • Signed agreement between IOM and Sida • Project documents • Reports provided to Sida on the project • Summary of the Humanitarian Appeal Process (HAP) in 2013
In addition to the aforementioned documents, the evaluator will identify and review relevant literature to carry out a thorough analysis of the context where the project has been implemented
- Field data collection The field work includes consultations with key informants, qualitative and quantitative data collection, and debriefing. The field work must include: • Inception meetings with IOM; • Interviews with key government counterparts that are involved in the project implementation; • Interviews with UN agencies and NGOs that are involved in the project, or working in the same sector/geographic area of intervention; • Interviews and/or focus group discussions with direct beneficiaries of the projects; • Sites visits in remaining IDP camps; • Debriefing meetings with IOM and Sida project staff.
The evaluator will use multiple methods to triangulate his/her findings and ensure that these are based on a good understanding of the action context. Before the evaluator’s departure from IOM Haiti mission, he/she will discuss relevant recommendations that were identified during the field work with the IOM field staff.
Analysis and reporting Following the field work, the evaluator will submit the draft report to IOM and Sida. The evaluator should incorporate, to the largest extent possible, the comments from IOM and Sida, while preserving his/her independent views as an evaluator. The final report will be reviewed and should subsequently be approved by IOM and Sida respectively. The outline of the evaluation report must be compliant with the format in Annex A.
Sharing and identification of lessons learned The evaluator will send a draft on the key findings and recommendations of the evaluation for the IOM and Sida project team. The objectives of sharing the draft are to enhance the learning of the project team on the strengths and weaknesses of the project design and implementation in relation with the project objectives and proposed outcomes; to strengthen the project design and implementation for future projects according to the lessons and recommendations.
All services required for this evaluation should be delivered by 20 October 2015
Timeline [Duration: Maximum 5 weeks]
IOM Haiti anticipates the consultancy be completing in approximately one month and half’s time; after the award of this consultancy contract; with following tentative timelines:
• One week for desk review. • Two weeks for meetings/ interviews and field visits. • One week for compilation, tabulation and analysis of data. • One week for report writing/ printing and binding.
One evaluation expert with the overall responsibility of providing the services outlined in this ToR. The evaluator must demonstrate experience in the management of projects with focus on IDP camp management, protection case management and SGBV case management. Excellent communication skills in French both written and oral are essential.
Required qualification of the evaluator is as follows:
• Education at least Masters Degree Academic Level in Human Rights, Humanitarian Aid, International Relations, or social sciences, or equivalent professional experience
• Preferably 10 years of professional experience in IDP context, humanitarian aid, protection and related fields, including field experience
• Knowledge on the political, economic and/or social affairs in Haiti a strong advantage
Objectivity, Confidentiality and Conflict of Interest No expert may evaluate a project in which he/she, or the firm employing him/her under this contract, was previously involved to any significant degree which could lead to suspicion of bias. The objectivity and quality of expert’s judgements are crucial for the credibility of the system. The expert involved should sign a declaration of impartiality and confidentiality. Any information acquired under this contract other than that reported in the report, is to be treated as confidential. No information of commercial nature may be communicated or used for commercial purposes.
Roles and Responsibilities
Description of Tasks of each entity will be as the following:
IOM will be responsible for
• Provision of documentation related to the project
• Facilitating contact with resource personnel and with actors involved in the project
• Participating in the evaluation as per the work plan submitted by the evaluator
• Coordination of the feedback process towards the finalization of the report
• Provision of timely feedback to the evaluator on reports
• Delivering the final report to actors’ involved in the project including donor
Sida will be responsible for
• Participating in the evaluation as per the work plan
• Provision of timely feedback to the evaluator on reports
The evaluator will be responsible for • An inception report, which is based on the desk review of literature and project documents, reflects thorough assessments of causes to be addressed and the theory of change, and specifies details of the evaluation methodology, submitted along with an evaluation work plan • Field data collection as per the work plan • Debrief of the key findings, conclusions and recommendations • Drafting and finalization of an evaluation report • A presentation of the key findings, conclusions and recommendations, followed by a discussion on the way forward
Additional notes
• International travel, in-country transport and accommodation in Port au Prince, and office facilities (typing, printing, copying, telephone/fax and internet facilities etc.) will have to be arranged by the evaluator and will not be provided by IOM (i.e.: all inclusive evaluation fee).
• The evaluator must have a laptop computer and other necessary equipment for the collection of data and drafting of the requested report.
• During all contacts with stakeholders, the evaluator will clearly identify oneself as an independent expert and not as official representatives of IOM. All documents and papers produced by the evaluator will clearly mention on their first page a disclaimer stating that these are the views of the evaluator and do not necessarily reflect those of IOM.
Annex A: EVALUATION REPORT FORMAT [The report should be provided in English.] Executive Summary (max. 3 pages) The executive summary should refer to: (a) The purpose of the evaluation; (b) findings in accordance with the evaluation criteria on the project and the programme; and (c) conclusions, lessons learned and recommendations.
Introduction (max. 5 pages) Briefly describe: (a) The purpose of the evaluation; (b) background; (c) rationale; and (d) the scope of the evaluation.
Methodology (max. 3 pages) Indicate how the evaluation questions were addressed and what limitations were experienced. Describe the performance indicators used, as well as the sources of information and the methods for information collection and analysis.
Main results (max. 20 pages) The section includes: (a) Key findings of the project against OECD/DAC evaluation criteria (relevance, effectiveness, efficiency, impact, sustainability); and (b) analyses of successes and failures including identification of challenges and opportunities.
Conclusions, lessons learned and recommendations (max. 6 pages) The conclusions and the underlying findings should be based on the evidence gathered by the evaluator, rather than on general principles and should take into account the specificity of each case. The lessons and recommendations provide the link between the results of the evaluation and future programme/project development. Recommendations should be as realistic, operational and pragmatic as possible; taking into account the circumstances currently prevailing in the context of the project, and of the resources available to implement them. Recommendations should include a refined results-based logical framework, to be submitted as an annex, if applicable.
Annexes
The report should include the following annexes:
1) The Terms of Reference
2) List of persons /organizations consulted
3) List of literature and documentation referred to
4) Refined results-based logical framework, if applicable
5) Details of collected data where appropriate (e.g. specific inputs from stakeholders, statistical analyses).
How to apply:
Applications should be submitted to: eladores@iom.int stating the vacancy title – SIDA Evaluation Consultant on the subject line on or before 11 September 2015.