Haiti: Finance & Administrative Director

J/P Haitian Relief Organization (J/P HRO) evolved as an organization since its inception in January 2010, transitioning from an emergency to a development context. Hence, the need for J/P HRO’s structure to adapt accordingly in order to support new monitoring and reporting needs, as well as efficiency imperatives. J/P HRO is seeking for: One (1) Finance & Administrative Director based in its office in Port-au-Prince, Haiti.

Summary:

The Finance & Administrative Director will lead and oversee management of Finance and Administrative functions for JP H/RO. This includes implementing and maintaining financial, accounting and administrative systems required ensuring the integrity and effective performance of office’s financial and administrative operations. The F&A Director works closely with the Country Director, the various project’s managers, the finance team, and others to ensure accurate financial, contractual and administrative reporting to the management team and to agencies external to JP/HRO. The F&A Director will also ensure financial systems and reports are compatible with standard accounting practices and follow JP/ HRO rules and regulations.

Responsibilities:

Under the supervision of the Country Director the responsibilities of the Finance & Administrative Director are the following:

• Provide guidance to the Country Director, and managers regarding the financial requirements of the projects and office operations
• Maintaining and closing books on a monthly basis.
• Work with the Country Director, the Program Managers, and HQ program and finance staff, for the preparation of bi-annual project budget and quaterly grants/contracts report.
• Tracking monthly projects expenditures statements.
• Planing and managing cash fow and projects disbursement schedule.
• Ensure all compliance with current award. This will include ensuring that managers respect the code of Federal Regulations, Procurement guidelines to Source & Origin, as well as donor-funded standard provisions.
• Check signing authority including review of documentation as well as identification and rectification of any issues.
• Ongoing review of current program budget & expenses to ensure adherence. This will include frequent collaborative meetings with component managers to discuss progress and pipelined performance.
• Monthly and ad-hoc reporting to program managers.
• Liaison with HQ- CFO on matters of JP/ HRO-wide concern.
• Conducting fraud review and responsible for ensuring adequate internal controls.
• Substantial participation in Annual A-133 audit.
• Supervise & mentor finance and accounting staff.
• Visit program sites as necessary to obtain a clearer idea of what difficulties the project is facing, identifying where there are potential cost overruns.
• Ensure compliance by all assigned staff to JP HRO timekeeping requirements, as well as, timely approval of timesheets
• In collaboration with the Country Director organize the administrative work of the various projects
• Provide guidance, monitoring, and support to the office administrator and logistics staff, including procurement for goods and services; logistical support for local and international travel for staff and consultants; financial oversight of local sub-grantees as needed; and maintenance of office inventory
• Ensure staff time sheets are completed as required and maintain records of leave and attendance for project staff
• Provide guidance and support for contracts development and management
• Supervise project finance, contracts, administrative, and logistics support staff
• Represent JP/ HRO in a professional manner at all times, on the work site, in meetings with the donor.

Given the nature of the work, staffs are expected to be flexible and may be asked to carry out duties which are not specifically listed above. The job description may be revised after discussion between the staff member and the organization.

Qualifications:

• Degree in Finance and/or Accounting, or related field, MBA preferred
• 5 to 7 years’ experience managing USG/ European Union award or contract; preferably in Haiti
• Strong finance, analytical, and problem solving skills
• Strong interpersonal skills and ability to communicate clearly and effectively
• Working knowledge of Microsoft Office applications (Excel, Word, and Access)
• A thorough knowledge of financial analysis techniques and accounting principles and procedures
• Ability to work within timelines and in pressure situations
• Knowledge of USG/ European Union assistance policies and procedures
• Experience in developing finance and accounting policies, procedures and systems

· Comfortable with a team approach to management and the ability to manage several major activities simultaneously

· Prior experience with supervision a F&A team of at least 4 people

• Prior experience with international, non-profit organizations preferred
• Prior experience with USG/ European Union contracts and award financial management desired
• Prior experience with USG/European Union Sub-contract and sub-agreement financial management experience desired

· In depth knowledge financial software applications, databases and spreadsheets, including Microsoft Office packages, QuickBooks Enterprise, and others.

Working Conditions:

· Ability to work independently.

· Ability to travel domestically as needed

· Ability to sit and operate a keyboard for extended periods of time

Language Skills:

· Fluency in written and oral English and French. Fluency in Haitian Creole is desirable. Must be able to read and interpret documents, and communicate with others as necessary to perform job duties effectively

To apply for this position please submit your resume, motivation letter including copy of diplomas to the Human Resources Department before March 7, 2016 at 17, Rue Maurice Latortue, Delmas 48 or hrstaffing@jphro.org.

Please mention the "position applied for" as subject of your email. Only Shortlisted candidates will be contacted for interview.