Haiti: Procurement and Logistics Officer – Haiti

POSITION SUMMARY

Under the direction of the Operations Director, the Procurement and Logistics Officer will be responsible for the tactical coordinating of procurement and logistics of survey and laboratory goods for the Haiti PHIA. (S)He will ensure team adherence to purchasing policies, procedures and practices, and will provide procurement and logistical support to the Haiti PHIA project.

This position is grant funded.

MAJOR ACCOUNTABILITIES:

· Coordinate and plan laboratory and/or survey procurements including but not limited to developing and placing purchasing orders, monitoring delivery schedules, facilitating customs clearance (including duty-free clearance where possible), ensuring safe storage upon arrival and coordinating delivery to endpoints in-country.

· Establish, negotiate and manage key supplier agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.

· Develop and maintain effective procurement systems, by identifying, and developing or improving processes and practices to ensure ICAP obtains the best value for expenditure on goods and services.

· Coordinate the tender and quotation process of ICAP while actively monitoring procedures across the organization, identifying any deficiencies and recommending steps for improvement.

· Communicate and report on procurement progress against workplans through developing, compiling, reconciling and/or updating information in vendor and stock database/inventory log to provide effective processing, informing management and reporting.

· Liaise with ICAP’s suppliers to ensure that the most up-to-date data is available for the supply of goods and services.

· Provide staff training and control to sub-recipient partners relating to ICAP purchasing processes, procedures, guidelines and general good procurement practices.

· Provide logistical support and assistance to sub-recipients partners

· Participate in ICAP Haiti periodic staff meeting

· Other duties as appropriate

MINIMUM AND PREFERRED QUALIFICATIONS:

· Diploma in Procurement / Supply Chain Management / Logistics or business related field from a reputable academic institution OR a minimum of 5 years of experience in Procurement, supply chain and logistics.

OTHER SKILLS:

· Demonstrated ability to manage timely procurement and delivery of items with tight deadlines.

· Experience with USG as well as local procurement policies, procedures and practices.

· Prior experience with donor funded projects dealing with HIV/AIDS care and treatment is desirable.

· Prior experience with lab or survey related procurement also desirable.

· Proficiency in relevant computer applications: MS Word, Excel, PowerPoint, Internet, Email, etc.

· Ability to meet tight deadlines and successfully manage multiple assignments concurrently.

· Ability to function independently; results-oriented; detail oriented.

· Strong organizational and analytical skills, good attention to detail.

· Ability to problem solve and work as part of a team.

· Fluency in English and French; knowledge of Haitian Creole

TRAVEL REQUIREMENTS:

· May require periodic trips to partner sites, conferences and/or off site meetings within Haiti (requiring overnight stay of up to two days)

Please send an application letter and CV by email with subject title “PHIA Project – POSITION TITLE” to icap-jobs-haiti@cumc.columbia.edu. Please do not submit certificates online. Only short listed applicants will be contacted.

NOTE: These are local hire positions and the successful candidates will be employees of ICAP in Haiti and subject to the local terms and conditions of employment, which includes a competitive salary and benefits package.