Country: Haiti
Closing date: 07 May 2016
UNOPS supports the successful implementation of its partners’ peacebuilding, humanitarian and development projects around the world. Our mission is to serve people in need by expanding the ability of the United Nations, governments and other partners to manage projects, infrastructure and procurement in a sustainable and efficient manner.
Working in some of the world’s most challenging environments, our vision is to advance sustainable implementation practices, always satisfying or surpassing our partners’ expectations.
With over 7,000 personnel spread across 80 countries, UNOPS offers its partners the logistical, technical and management knowledge they need, wherever they need it.
A flexible structure and global reach means that we can quickly respond to our partners' needs, while offering the benefits of economies of scale.
The UNOPS Haiti office supports international partners and the Haitian Government in their work to improve lives following the 2010 earthquake. UNOPS project managers and their local employees are helping to check the safety of damaged houses, build transitional shelters for homeless families, provide cleaner toilets for those living in camps, clear canals of debris to prevent floods, repair roads, and construct maternity centres and schools.
UNOPS-HTOC is operating in the context of the post-emergency and development phase in Haiti, working in close relationship with the Government of Haiti to deliver several projects including design, construction of houses, roads, bridges, water and facilities that represent priority projects for the government.
Under a Cooperative Agreement with USAID, UNOPS is developing a 5.6 hectare site at the entrance of Titanyen Village, located north of the capital Port-au-Prince, for the sustainable construction of 148 housing units, shops, a community center, and related infrastructure and services.
Through this vacancy announcement, UNOPS - Urban and Rehabilitation Unit - intend to identify a Project Manager (PM) able to lead to the successful completion of the following project goals:
- Develop the site through an integrated approach, including core houses, infrastructure, services, public spaces and amenities;
- Enable a self-sustainable community, establishing core house, which residents can modify and expand in the future, as well the creation of governance bodies and programs to allow the necessary institutional involvement and long-term sustainability of the project;
- Demonstrate financial feasibility and replicability, providing a financially sound and operationally practical model for affordable housing development in Haiti;
- Become the benchmark for sustainable housing development in Haiti, by integrating sound environmental practices that are adapted to the Haitian context; and
- Build the capacity of the Government of Haiti’s primary social housing agency, the Entreprise Publique de Promotion de Logements Sociaux (EPPLS), under the Ministère des Affaires Sociales et du Travail (MAST), and the unit in charge of the housing reconstruction under the Primature, the Unité de construction de logements et bâtiments public, UCLBP, by integrating them from the start of the project and developing its strengths in project management, data management and all related aspects of sustainable management of social housing initiatives.
Tender documents are currently being completed for the construction of the project. The project manager will work with the construction manager to implement construction-related activities. In addition to this, the project manager will be responsible for the development of a housing finance and management scheme, public-private partnerships in the delivery of electricity and water, and developing and in implementing the strategy for the lease or sale of commercial spaces and property. The Project Manager will also identify and work with partners to find appropriate technical solutions to ensure the sustainability of project within the wider community.
Functional Responsibilities Edit Delete Under the guidance and supervision of the Head of Urban and Rehabilitation Unit and the overall direction of the HTOC Director, the PM is responsible for the overall operational management of the Project as follows:
The project manager is responsible to produce/read the project documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project products are capable of meeting the business cases for both UNOPS and the client. Success of the Project and hence PM will be based on the Success Criteria of UNOPS engagements which are linked to the below responsibilities. The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply, with directions, the below duties and responsibilities of the project success criteria:
Stakeholder Management:
- Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), client and key stakeholders
- Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products.
- Advise the client on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance)
- Manage the information flows between the Project Board/OC Director and the project
Delivery and Performance:
- Implement approved project plans (including the establishment of milestones) within tolerances set by the project board
- Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary.
- Liaise with any external suppliers or account managers.
- Authorize Work Packages
- Advise the Project Board and OC Manager of any deviations from the plan
- Identify and manager risks so that maximum benefit to clients and stakeholders is achieved
- Manager and review product quality and ensure products are accepted
- Monitor and evaluate performance of service providers
- Identify and report potential business opportunities for UNOPS to supervisor
- Identify and report threats to UNOPS internal business case to supervisor
Procedures:
- Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions)
- Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions
- Prepare the following reports:
i. Highlight Reports
ii. End Stage Reports
iii. Operational Closure Checklist
iv. End Project Report
v. Handover Report
- Maintain the following records: i. Blue File; ii. Procurement, HR and Finance files as required by those practices as per OD12.
- Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR).
- Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time.
- Understand and manage UNOPS overheads, allocable charges, and related corporate charges as they apply to the project
- Understand the unique structures of the UN and budget appropriately for personnel
- Manage and remain accountable for expenditures against the budget (based on accurate financial reports)
- Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements.
Knowledge Management:
- Participate in the relevant Communities of Practice
- Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System.
- Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies
- Complete lessons learned as per reporting format
- Incorporate lessons learned from others as per planning format
Personnel Management:
- Lead and motivate the project team
- Ensure that behavioral expectations of team members are established
- Ensure that performance reviews are conducted
- Identify outstanding staff and bring them to the attention of the OC Director
- Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff)
- Select, recruit and train team as required by project plans
- Perform the Team Manager role, unless appointed to another person(s)
- Perform Project Support role, unless appointed to another person or corporate/programme function
- Ensure safety and security for all personnel and comply with UN DSS standards
Core Values:
- Understand and Respect National ownership and capacity
i. Understand the principles of the Paris Declaration on aid effectiveness and mainstream them into the project plans
ii. Seek opportunities to recruit qualified local staff
iii. Look for ways to build capacity of local counterparts
- Harmonization within the UN and beyond
i. Understand the UN Development Assistance Framework (UNDAF) and UNOPS; the project’s place in the UN system
ii. Know the Millennium Development Goals (MDGs) and seek to contribute within the deliverables of the project
- Service to Others
i. As the project is representative of the United Nations it should be firmly rooted in the principle of service to others. This should be considered carefully in the development of project plans
- Accountability for results and the use of resources
i. The project management processes are designed to deliver maximum accountability, transparency and results. If a project or processes is not in line with this, it is the responsibility of the PM to raise the issue to a supervisor
Education/Experience/Language requirements
- Advanced University Degree in Architecture, Engineering, Project Management, Business Administration, or other relevant discipline”
- University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience may be accepted in lieu of the advance university degree
- PRINCE2 Practitioner Certification – Preferred
- Complete the UNOPS Project Management Foundation course (within one year after signing this TOR)
- Seven years (or more based on academic credentials) of progressive experience in project development and management, with focus on monitoring, reporting, development and coordination in either public or private sector organizations.
- Three years of experience out of the required years in supervision, coordination or management of housing and building construction projects.
- Three years of experience out of the required years of multi-team management
- Excellent written and spoken English is required
- Intermediate Working knowledge of French language is required
- Knowledge of the Creole language an asset Competencies
Contextual Skills
- International organisations experience
- Management experience
- Design Review and Quality Control
Project Management Skills
- Budget Management
- Financial Rules and Regulations
- Knowledge Management
- Monitoring and Evaluation
- Project Management
- Reporting
- Risk Analysis
- Stakeholder Management
- Proficient with standard computer applications.
- Planning
- People Management
- Problem Solving and Conflict Management
Excellent interpersonal and analytical skills. Contract type, level and duration
Contract type: IICA
Contract level: 3
Contract duration: 6 months (renewable upon satisfactory performance)For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspxAdditional Considerations
Please note that the closing date is midnight Copenhagen time (CET)
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
How to apply:
You have a relevant and related experience to the position above, and qualifications, if you
are interested, kindly apply directly on our website https://gprs.unops.org.
For further details regarding this post and other vacancies UNOPS, please visit the UNOPS
website: www.unops.org